Make sure you have all the documentation you need to accurately record transactions and reconcile accounts. Depending on how far behind you are, this could be a time-consuming task, so be patient and methodical. Unorganized bookkeeping can lead to the downfall of a business, making it critical to keep the finances in order.

  • A little catch up bookkeeping now can save you big bucks down the road.
  • Once each document is accounted for, you can send it (or a copy) quickly to its final destination.
  • These reports can also give you credibility in the case of you potentially selling your company or opening other locations.
  • Download our free PDF guide to learn how to avoid 10 common accounting errors.

This can help you make informed decisions that will benefit your business in the long run. Once you have a clear idea of the new costs and balances of the company, produce new report sheets. These will help you stay on top of your accounts payable and receivable by monitoring the monthly business expenses.

Our team of financial experts can help you stay compliant, maximize your earnings with tax filings, and make sure that your financial documents are in tip-top shape. Get started today, and consider it an investment in your future success. A little catch up bookkeeping now can save you big bucks down the road. Not only will you pay less in clean up costs, but you can avoid penalties, maximize deductions, and make better financial decisions, making for a great return on your investment. Organize all of your receipts and invoices so that they’re easily accessible.

Why Your Bookkeeping May Be Behind and What to Do About It

Jetpack Workflow was designed with accountants and bookkeepers in mind and comes preloaded with workflow templates customized for accounting tasks. You can easily customize the templates if the workflows don’t perfectly align with your processes. As a bookkeeper, it’s your responsibility to keep your clients’ books in order.

The accrual basis records transactions not when cash is exchanged but at the moment it is committed, through invoicing, purchase contracts, or other agreements. It’s a bit more work at the end of an already-long process, but it’s worth it. Submit your information here If you would like help evaluating your catch-up bookkeeping needs . Or Learn More About The Bookkeeping catch-up experts in our team.

Again, you must make them after finding data entry errors and reconciling your books. Doing this lets you keep things organized, avoid costly errors, and make better financial decisions for your business. You can keep your books organized and set up your corporation or business for success with a little effort. Remember to frequently review your records and, if necessary, seek professional assistance. For example, if you choose the wrong provider, you may end up with inaccurate financial records or even fraud. Additionally, outsourcing can make it more difficult to maintain confidentiality and protect sensitive financial information.

Clean Up Your Books in Eight (or Nine) Steps – Cleanup Checklist

If payments are needed, make them immediately and record the cost. Prices can change over time, and you may have failed to record the amounts. If prices do not match your transactions, correct them by recording the new amounts or discussing any concerns with the vendors or your bank. Let’s define what I’m talking about just to make sure that we’re decentralized all on the same page. Adjusting entries are accounting entries made at the end of an accounting period to update account balances and ensure that financial statements are accurate. Adjusting entries are necessary because some transactions may not have been recorded in the period in which they occurred or may have been recorded incorrectly.

Here’s how the cleanup workflow laid out on my QBO Colossal Cleanup Checklist:

In doing this, you can project the revenue of your business, adjust inventory levels, and plan for future investments. These reports can also give you credibility in the case of you potentially selling your company or opening other locations. Compile your billing receipts, expense reports, bank statements, and payroll accounts. Once all documents are present, begin working on sorting out the billing. Make copies of all your receipts and invoices and keep them in a digital file that is always accessible when you are away from the office.

Step 6: Create a Plan to Stay on Top of Bookkeeping

This will help you get a complete picture of your financial situation and make informed decisions moving forward. Get cozy with your finances by setting aside regular “money dates” – a time when you and your numbers can spend some quality time together. If you’re still doing your own bookkeeping, you’ll want to block off an hour or two every week to review and reconcile transactions. But regardless of who manages your books, you’ll still want to track your income and stay on top of business expenditures every week, if not daily. The more often you commit to doing bookkeeping, the easier it is to complete and the lesser chance you have of spinning a messy financial web. Our Bookkeeping Clean Up Checklist is a step-by-step guide to turning your messy books into clean accounting records.

Centralize Management of Source Documents .

Further, catching unauthorized withdrawals early can be critical since they could indicate potential fraud. It would not be wrong to suggest that these three kinds of people would not have strong finance and accounting backgrounds. Therefore, they would trust other people who might not know what they are doing. Notice that your net profit for the fiscal year gets added to this total. In a nutshell, your balance sheet tells you whether your hard work throughout the year has paid off. One of the most important is a uniform process for invoicing and payments.

Checklist To Clean Up Bookkeeping Records

Just apply the standard mileage rate, which incorporates expenses like gas and maintenance, and automate the process. Make sure to regularly update your spreadsheet because up to 88% of spreadsheets have errors¹, which can lead to accounting errors. Ask why you need to perform a cleanup project, then prepare to discuss your objectives with your finance team. Get up and running with free payroll setup, and enjoy free expert support. Try our payroll software in a free, no-obligation 30-day trial. The first step is receiving client information (which can often be the most challenging step in the process).

The right software can help you cut Local travel can provide a significant tax deduction for business owners with non-commuting travel expenses. Unfortunately, local travel is also one of the easiest things to lose track of. If we do, we don’t have to pull together multiple credit card statements or search through your personal transactions to add up expenditures. Having a dedicated business credit card used exclusively for business purchases and having all business purchases go on that credit card is an excellent first step toward good bookkeeping practices. Bookkeeping is the process of recording the financial transactions of your business, classifying those transactions by type, and organizing them into a single book of record.

By checking your tax returns, you can ensure that all taxes have been paid on time and that all necessary paperwork has been submitted accurately. To avoid any fines or interest costs, it’s crucial to constantly verify your tax files. Check for data entry errors to clean up and sort out your books. You can find these types of errors by double-checking your work and preparing trial balances at the end of each reporting period. Though most errors in bank transactions are caught during the reconciliation process, you should verify the ending balance in each account once you’ve finished your monthly bookkeeping process.

Finally, with a steadier hand keeping the books and all incoming source documents fully accounted for, you can start addressing the problems you’ve found. This guide can’t anticipate every problem you might have discovered, but we can give you some ideas about issues common to businesses in your situation, and how you should plan to correct them. Getting ready to do bookkeeping cleanup sounds intimidating, but can be done effectively by systematically working through these steps to gather the information you need. Once you’ve cleaned your bookkeeping, your business will be better prepared for growth, tax season, and investment opportunities.

You may receive your client information as a physical or electronic file. Though the free template will work, teams should look at automated workflow management software to make the process more efficient. Schedule a free consultation with our team to get an individualized quote at the best price for your business. Get your free Financial Health Score today, and join hundreds of entrepreneurs ​​​​who are on track to healthier books.